The disadvantage is that some information is not readily displayed in tabular format, and if the entered text is too long, it is not all displayed on the screen or printout. The advantage to this is that you can define the width and height of every cell in your table, which limits the vertical movement of text fields if they should be too long. One way around the potential 'overrun' problem is to create a table to contain your form fields. For this reason, some people like to set the font of their fields to a monospace font (such as Courier) which makes calculating field lengths easier. Calculating such a length can be difficult, particularly if you are using a proportional font.

For instance, if you don't want your field to wrap to the next line, then you need to set a maximum length which is guaranteed to fit on a single line. If you don't want this effect in your form, then the only way around it is to set some maximum length for the field. If the information being entered exceeds the right margin of your document, the field height increases and the text entry continues on the next line. By default, this option is set to Unlimited, which means the user can enter any amount of information desired. The trickiest option you can set is the Maximum Length option, which only appears when you are working with text fields. The only difference would be the type of field entered (which should be appropriate to the type of information you want entered) and the options you set for each field. You can repeat these steps for all the fields in your form. Change the Maximum Length option to 25.(This is the type of information you want to allow in the field.) Make sure the Type pull-down list is set to Regular Text.The Text Form Field Options dialog box appears. Click on the Form Field Options button on the Forms toolbar.A field indicator appears in the document. Click on the Text Form Field button on the Forms toolbar.Position the insertion point where you want the field to appear.Further, you want to allow only up to 25 characters to be entered in the field. Each of these form fields allows the user of the form to select or enter information of the type that you deem appropriate.Īs an example, let's say you are creating an order form and you need a field where a user can enter the name of the person making the order. There are three types of form fields that you can insert in a document: text, pull-down, and check box. You display this toolbar by choosing the Toolbars option from the View menu, and making sure the Forms check box is selected. The easiest way to insert fields in a form is to use the Forms toolbar.

Using form fields in word